The Contracts & Procurement Department is responsible for delivering (sub) contracting and procurement in such a way that services and supplies are obtained at the best conditions regarding quality, delivering time, price and HSE aspects in order to contribute to the realization of the company’s values, code of conduct, goals and strategies.
As an Expeditor you are responsible for desk & field expediting activities on behalf of Procurement. As part of the procurement team, you will actively participate in pre-award and bid clarification meetings with suppliers. You will be responsible for organizing and leading supplier kick-off meetings, as well as expediting materials in accordance with the terms outlined in the Purchase Order (PO) to ensure timely delivery aligned with contractual commitments.
A key part of your role will involve ensuring the prompt receipt and follow-up of supplier documentation and correspondence, as specified in the Project Document Requirement List (PDRL) and Instructions to Suppliers. You will verify actual progress against planning, and promptly notify stakeholders of any changes or issues in the execution of POs, working collaboratively to identify and implement solutions.
You will also be tasked with developing, maintaining, and distributing the Expediting Status Report (ESR) to monitor and communicate vendor performance. Additionally, you will coordinate and follow up on transport arrangements with suppliers and freight forwarders, based on Inspection Release Notes or Shipping Release Notes. Vendor correspondence will be managed and properly documented under your administration. You are expected to keep your knowledge and procedures current across all relevant aspects of the role, sharing insights and updates within the team. Regular reporting on your achievements and any relevant section matters to the Section Head Procurement will be required.
