The Contracts & Procurement Department is responsible for delivering (sub) contracting and procurement in such a way that services and supplies are obtained at the best conditions regarding quality, delivering time, price and HSE aspects in order to contribute to the realization of the company’s values, code of conduct, goals and strategies.
You are responsible for desk & field expediting activities. Furthermore, you: • Participate in pre-award/bid clarification meetings with suppliers. • Organise and chair kick off meetings with suppliers. • Expedite material as required per the Purchase Order (PO) in order to meet contractual agreed delivery dates. • Ensure timely receipt and follow-up of supplier documentation and correspondence as agreed per the Project Document Requirement List (PDRL) and Instructions to Suppliers. • Verify actuals against planning. • Notify changes and problems in PO execution and liaise with stakeholders on solutions. • Develop, maintain and distribute the Expediting Status Report (ESR) to report performance of vendors. • Instruct and follow-up transports with suppliers and forwarders based on Inspection Release Notes or Shipping Release Notes. • Administrate vendor correspondence. • Keeps knowledge and procedures up-to-date on all relevant aspects and shares this within the section. • Reports regularly to the Section Head Procurement on personal achievements and section matters. • Uses and maintains corporate standards. Develops and proposes improvements.
