In this position, you are responsible for the timely processing and monitoring of the purchase invoices. You can interpret and analyze data and you will follow up on any found discrepancies for the finance department, but also for other departments to solve. There is a close working relation with our colleagues from the purchase department both in Hoofddorp and our office in Aberdeen.
As assistant of the Section Head Administration, you will coordinate/manage the work of accounts payable and acts as first focal point for communication. You are able to initiate, implement improvement and modifications to administrative procedures, and therefor familiar with project-based working. One of the main projects is to improve the digitize invoice process.
As a ‘Super user’ AP you are jointly responsible for the maintenance and improving of our ERP system (Dynamics) and in this role you also ensure a smooth transition to new release (3 times a years).
- Together with the other members of the AP team, ensures the timely and correct processing of purchase invoices (with and without purchase orders);
- Be a ‘Super user’ within the team, providing expert knowledge and support to your other AP team members;
- As a ‘super user’ you are the most important link for maintaining and improving AP processes within Microsoft Dynamics;
- To review regular payment runs (expense, supplier) and ad hoc requests for correctness prior to final sign off and release;
- Provides steering information for other departments regarding the unapproved invoices;
- Assists Section Head Administration with the development, documentation and implementation of departmental policies and improvements;
- Assist with month-end, quarter-end and year-end closing (reconcile A/P and run A/P related reports);
- Ensure timely and correct declaration of the (UK) VAT returns;
